6. Meeting Request – Read a work-related message and answer questions about meeting times.

Reading Section Activity: Meeting Request

Topic: Work-Related Meeting Request

Objective: Help the student practice reading comprehension by understanding the key details of a work-related meeting request.

Step 1: Reading Passage – Meeting Request

Subject: Meeting Request – Project Review

Dear Team,

I hope this message finds you well. I’m writing to request a meeting to review our current progress on the Annual Marketing Campaign. The meeting will allow us to discuss the final stages of the project and address any last-minute issues before the official launch.

Meeting Details:

• Date: Monday, October 2nd
• Time: 2:00 PM to 3:30 PM
• Location: Conference Room B

Agenda:

1. Campaign Overview: A quick review of what has been accomplished so far.
2. Budget Discussion: An update on the current budget and any changes required.
3. Final Deliverables: Review of the remaining tasks and their deadlines.
4. Questions and Concerns: An open floor for team members to raise any issues or concerns.

Action Required:

Please confirm your availability for the meeting by Friday, September 29th. If anyone is unavailable, please let me know as soon as possible so we can reschedule if necessary.

Looking forward to our productive meeting!

Best regards,
James Carter
Marketing Manager

Step 2: Comprehension Questions

After reading the meeting request, answer the following questions based on the details provided.

Multiple Choice Questions

1. What is the purpose of the meeting?
   a) To introduce new team members
   b) To review the marketing campaign progress
   c) To plan a team outing
   d) To discuss personal development plans
2. When is the meeting scheduled to take place?
   a) Monday, October 2nd, from 3:00 PM to 4:30 PM
   b) Monday, October 2nd, from 2:00 PM to 3:30 PM
   c) Friday, September 29th, from 2:00 PM to 3:00 PM
   d) Monday, October 2nd, from 1:00 PM to 2:30 PM
3. Where will the meeting be held?
   a) Conference Room A
   b) Conference Room B
   c) Online via Zoom
   d) At James Carter’s office
4. What is the deadline to confirm attendance for the meeting?
   a) Monday, October 2nd
   b) Friday, September 29th
   c) Wednesday, October 4th
   d) Friday, October 1st
5. Which item on the agenda involves discussing deadlines?
   a) Budget Discussion
   b) Final Deliverables
   c) Campaign Overview
   d) Questions and Concerns

Short Answer Questions

6. What is the main topic of the meeting?
   (Write your answer below)
7. What should team members do if they are not available for the meeting?
   (Write your answer below)
8. What will be the first item discussed during the meeting?
   (Write your answer below)
9. What is the meeting duration?
   (Write your answer below)
10. Who sent the meeting request?
    (Write your answer below)

Step 3: Answer Key

1. b) To review the marketing campaign progress
2. b) Monday, October 2nd, from 2:00 PM to 3:30 PM
3. b) Conference Room B
4. b) Friday, September 29th
5. b) Final Deliverables
6. The main topic of the meeting is to review the progress of the annual marketing campaign.
7. Team members should inform James Carter if they are unavailable, so the meeting can be rescheduled.
8. The first item discussed will be the campaign overview.
9. The meeting is scheduled to last for 1 hour and 30 minutes.
10. The meeting request was sent by James Carter, the marketing manager.

Step 4: Vocabulary & Definitions

Here are some difficult words and phrases from the meeting request:

1. Progress: The forward movement toward completing a task or project.
   • Example: “The team made significant progress on the project this week.”
2. Deliverables: Specific items or outcomes that are due at a particular time.
   • Example: “The report is one of the final deliverables for the client.”
3. Budget: The amount of money allocated or available for a specific purpose.
   • Example: “We need to stick to the budget to avoid overspending.”
4. Confirm Availability: To let someone know if you are free at a specific time.
   • Example: “Please confirm your availability for the meeting by Thursday.”
5. Campaign: A planned series of actions designed to achieve a particular goal, especially in marketing.
   • Example: “The marketing campaign will focus on promoting the new product.”

Step 5: Selfie Assignment

Assignment:
You’ve received a meeting request from your boss. Write a short paragraph (4-6 sentences) where you confirm your attendance, and discuss what part of the agenda you’re most looking forward to. Record a video (1-2 minutes) where you summarize the key details of the meeting and explain why it’s important for you to attend.